Question: Where Should You Keep Important Documents?

Where is the safest place to store important documents?

Your best bet with storing important documents is a safe deposit box.

Most banks or credit unions offer safe deposit boxes..

What are the 5 basic filing systems?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What papers to save and what to throw away?

When to Keep and When to Throw Away Financial DocumentsReceipts. Receipts for anything you might itemize on your tax return should be kept for three years with your tax records.Home Improvement Records. … Medical Bills. … Paycheck Stubs. … Utility Bills. … Credit Card Statements. … Investment and Real Estate Records. … Bank Statements.More items…•

How do you protect physical documents?

6 ways to protect physical recordsKeep them under lock and key. Physical records should not be kept in an unlocked drawer or file cabinet. … Digital upgrade. … Limit access. … Create a retention plan. … Do you need a paper copy? … Install surveillance.

Where is the best place to keep your Social Security card?

Your Social Security card should be stored somewhere safe in your house where you will know where it is at all times. If you have a safe, or a filing cabinet for important documents, then store it there. If you keep it in your wallet, then it is much easier to lose.

What should you keep in your house safe?

21 Items to Keep in a Home Safe1 Cash. The most obvious item to keep in a safe, cash is of course extremely vulnerable to theft and fire. … 2 Laptops. … 3 Rings. … 4 Cards. … 5 Heirlooms. … 6 Passports. … 7 Title Deeds. … 8 Cameras.More items…•

What are the most important documents to have?

What Are Important Documents?Legal identification documents. Social Security cards. Birth certificates. … Tax documents. Tax returns. W-2s and 1099 forms. … Property records. Vehicle registration and titles. … Medical records. Wills, powers of attorney or living will. … Finance records. Pay stubs.

Why is everything saving to my C drive?

It sounds like you are using the default locations to save your files to. Just select a different location. Use Windows Explorer to create your new folders on your D drive and then just cut and paste from your C drive (just your files!) to your newly created folders.

What documents do I need to keep for 7 years?

How long should you keep documents?Store permanently: tax returns, major financial records. … Store 3–7 years: supporting tax documentation. … Store 1 year: regular statements, pay stubs. … Keep for 1 month: utility bills, deposits and withdrawal records. … Safeguard your information. … Guard your financial accounts.More items…

Where is the best place to store documents?

Where to Keep Your Important PapersWallet. You are, obviously, very limited in what you can keep in such a small space. … Safe Deposit Box. You can rent a safe deposit at your bank or credit union for a small annual fee. … Home Box. … Attorney. … Out-of-Area Friend or Relative. … Online or Digital Storage.

How do you store important documents electronically?

Here are some action steps to take:Invest in a multifunction scanner. … Back up digital documents. … Make copies. … Create a cloud storage account. … Secure the data on your mobile devices. … Designate someone to look after your social media.

What records need to be kept for 7 years?

Accounting Services Records should be retained for a minimum of seven years. Accountants, being a conservative bunch, will often recommend that you keep financial statements, check registers, profit and loss statements, budgets, general ledgers, cash books and audit reports permanently.

How do you organize important documents at home?

The Easiest Method for Storing and Organizing Important Documents at HomeArrange piles. Start by sorting your paperwork into categories (household, school, pets). … Sort with ease. … Size appropriately. … Consider frequency. … Create a landing pad. … Keep it neat.

What documents are needed to be protected?

How to Keep Important Documents Safe at HomeBirth Certificates. Keep original birth certificates of everyone in your family in a secure, fire-proof safe. … Social Security Cards. … Passports. … Living and Last Wills. … Tax Returns. … Property Deeds and Ownership Forms. … Financial Accounts Information. … Professional Appraisals.More items…•

What is the best way to save documents?

There are a few different digital document storage solutions to choose from, such as:Use Windows libraries to store documents on your hard drive.Store your documents in the cloud via a service like OneDrive or Google Drive.Backup your documents to external storage hardware like removable hard drives.More items…•

What type of data must be kept confidential?

Confidential employee personal and professional information includes but is not limited to: Personal data: Social Security Number, date of birth, marital status, and mailing address. Job application data: resume, background checks, and interview notes.

How do you keep a document confidential?

Below are some of the best ways to better protect the confidential information that your business handles.Control access. … Use confidential waste bins and shredders. … Lockable document storage cabinets. … Secure delivery of confidential documents. … Employee training.

How do you digitize your most important documents?

How to Digitize Your Most Important DocumentsStep 1: Get Organized. Gather all the documents you want to digitize. … Step 2: Use a Scanner (if You Have One) … Step 3: Scan With a Mobile App. … Step 4: Scan Old Photos With Your Phone. … Step 5: Protect and Safely Store Your Files.

How do you securely store files?

The Top 10 Tips for Securing Your DataImage via LadiesGadgets. … Store Private Files Securely Using a Portable File Encryption Tool. … Encrypt Your Personal Information with Steganos LockNote. … How to Encrypt and Hide Your Personal Files Inside of a Photo. … How to Secure Your Linux PC by Encrypting Your Hard Drive. … Sync Encrypted Files with Dropbox and SecretSync.

How do you store paper documents long term?

Store items at a low temperature and a low relative humidityThe lower the temperature the longer your items will last, because cooler temperatures slow the rate of chemical decay and reduce insect activity. … Keep the relative humidity (rH) below 65% to prevent mold growth and reduce insect activity.More items…•